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Human Resources Coordinator

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The Human Resources Coordinator will act as the main point of contact for all Human Resource functions and programs, including staffing, compensation, training & development, health & safety and employee relations.

This position reports to the Chief Financial Officer.


• Staffing:
• Prepare job descriptions and post job openings;
• Coordinate and participate in the screening and interview processes;
• Conduct background and reference checks;
• Prepare offer letters and other employee documentation;
• Maintain complete and accurate employee files;
• Maintain and update the Company’s org chart;
• Coordinate onboarding process.
• Communications:
• Act as a liaison between employees and management;
• Prepare and distribute internal communications; • Prepare employee documentation relating to promotions, transfers, compensation, etc.);
• Respond to employee HR- and payroll related questions.

• Group benefits:
• Administer the group insurance plan, including enrollments, changes, absences and terminations;
• Provide description of plan to new hires

• Payroll activities:
• Prepare and validate timesheets, payment of absences and authorized payroll deductions;
• Enter bi-weekly payroll in payroll system.
• Performance management:

• Coordinate completion of Probationary reviews and annual performance reviews.
• Training management:
• Maintain records of all training activities.

• Compensation:
• Participate in the salary increase process;
• Prepare and maintain reports of employee compensation.

• Absence management:
• Validate and track all employee absences, including vacation requests;
• Manage and follow up with sick leaves as well as maternity/paternity/parental leaves.

• Discipline:
• Coach managers in matters of employee discipline;
• Prepare and follow up on written warnings;
• Coordinate termination process, including preparation of termination letters.

• Policies and procedures:
• Develop, update and communicate HR policies and procedures;
• Ensure that policies are communicated to staff.

• Health & Safety:
• Participate in the Health & Safety initiatives;
• Manage workplace accidents and other health & safety claims;
• Be current with CNESST Health & Safety standards and their application.

• Other functions:
• Manage government subsidies;
• Participate in the Programme de francisation ;

Requirements All other tasks related to this position, as required.
• A Bachelor’s degree in Human Resources with a minimum of 5 years of relevant experience or a College degree in a related field along with 8 to 10 years of relevant experience;
• Sound knowledge of applicable employment laws (CNESST) ;
• Proven ability to compose policies and procedures, as well as general communications;
• Ability to develop and maintain strong interpersonal relationships with both management and staff;
• Detail oriented, with strong analytical and problem-solving skills;
• Ability to work well autonomously as well as in a team, in a multicultural environment;
• Proficient with the Microsoft Office suite, including Word, Excel and Outlook;
• Experience in a manufacturing environment would be considered an asset;
• Bilingualism in French and English, both spoken and written, is a must