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Paralegal / Administrative Assistant – Real Estate

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Organize and expedite the flow of work through the office, initiating follow-up action.
Legal documents with little or no direction according to general precedents or instructions from management.
Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy;
Liaise between the various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the managements attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgment to relieve management of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
Ability to communicate effectively with management, with the aptitude to take care of clients’ needs in a professional and courteous manner
Ability to use discretion when dealing with confidential information
Capacity to work independently, as well as in a team environment
Produce a high quality and quantity of work product, occasionally under tight timelines
Able to prioritize and to redefine priorities when necessary
Handle stress in a business-like manner
Proficient in Microsoft Office and Outlook, experience with Microsoft PowerPoint and Excel are an asset.
Bilingual (French/English), both verbal and written
Legal Assistant Certificate/Diploma
5-7 years as a Legal Administrative Assistant / Paralegal