RESPONSIBILITIES 

• Preparing correspondence, memos, minutes, spreadsheets, proposals, presentations, client briefings, tenant survey presentations and reports frequently of a confidential, strategic and/or specialized nature from various sources
• Assisting with coordinating the annual budget
• Organizing the monthly and quarterly reports
• Assisting with maintaining the database and filing system
• Coordinating meetings and presentations, including room layout and refreshments
• Travel arrangements
• Distributing correspondence to the correct party
• Editing and preparing documents, presentations and correspondence
• Coding of invoices, expense reports, corporate credit card expenses, and cheque requisitions
• Other duties as assigned
• REQUIREMENTS:
  – Use your knowledge of MS Office to assist the director with PowerPoint presentation creation and Excel reporting
  – Work with the internal team to arrange onsite vendors at the various locations, ensuring all paperwork is in place
  – Support the director with ad hoc projects and support the division with administrative functions

  Qualifications
  – 2 years of experience in administrative support
  – Energetic, warm and friendly personality who loves to work in a team environment
  – Excellent verbal and written communication skills
  – Previous experience working directly with a senior manager considered an asset