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Senior Payroll and HR Specialist

Reference ID:
427167
Category:
Location:
Salary:
$

***Thank you in advance for the interest, but please don’t apply to this position unless you have your PR***
 
 
Reporting directly to the Director of HR, the Payroll and HR Specialist will be involved in all aspects of HR and payroll support. The Payroll and HR Specialist role is crucial and the incumbent will be involved in various HR projects and process improvement initiatives. In addition, the incumbent provides and manages a range of integrated pay and benefits services for all employees across Canada, all with an attention to detail and accuracy that will in turn enhance the employee experience.
 
 
Responsibilities:

  • Fully accountable for the payroll, source deductions & benefits for all employees according to internal policies and applicable laws
  • Complete administrative tasks for HR processes including benefits, hiring, leaves, compensation
  • Act as a resource person for all matters concerning payroll processing and benefits, as well as related systems
  • Manage employee files related to the group insurance plan and RRSP
  • Issue and verify employment records as well as manage the production of tax statements
  • Process amounts ordered to be withheld through a garnishment, third party demand or support deduction order, when required
  • Manage employee files; maintain a record of employee absenteeism, vacation period, new hires, process terminations
  • In collaboration with the Finance department, assist in the remittance and third-party payment activities, including governments
  • Identify potential payroll issues and implement solutions to improve internal processes
  • Balance respective payrolls based on year end calendar and remit all third-party remittances by defined due dates, complete all Year End balancing, filing & respective reporting
  • Maintain and distribute a range of reports to management
  • Maintain organizational charts and ensure updates are made monthly
  • Maintain and ensure accuracy regarding employee records and HR files by adding new hires, transfers, changes, and departures.
  • Work in compliance with health and safety regulations and comply with the CNESST & Worker’s Compensation Program.
  • Assist with the analysis and development of new and existing benefits and total rewards initiatives, policies, and procedures
  • Keep up to date with the latest HR trends and best practices.

Requirements:

  • 5+ years of payroll experience required
  • Thorough understanding of payroll and benefit administration
  • Canadian Payroll Association designation
  • Advanced knowledge of HRIS, ADP
  • HRIS implementation experience- asset

COMPETENCIES AND BEHAVIOURS

  • Analytical, professional, honest, and meticulous
  • Can operate with a sense of urgency and with curiosity
  • Agile, customer focused, entrepreneurial, and a team player
  • Perfectly bilingual, both written and spoken (French and English)

 
250 employees non-unionized. Primarily salaried, approx. 30 employees hourly (manual timecards)
Must have in depth knowledge of ADP WorkforceNow
Must be NPI certified
Experience with year end remittances (Revenue QC & CNESST)
GL reporting
Benefits
Position is onsite, 1 day a week remote predetermined after the 1st 3 months.
This is a standalone role and must be considered when taking vacation as there is no one else to prepare & submit payroll.
Pay is bi-weekly.